Since the global pandemic strikes, virtual meetings have now become a new way of communicating, even a regular part of day-to-day life for many of us. Thanks to the rapid growth of technologies, there is an ideal solution which you can use anywhere in the world: online meeting software.
However, with so many options to choose from, choosing the right online meeting software for your business is no small feat. Each of them offers different useful features and functions to examine-- and of course, not everything will make sense for your project or team.
In other words, there's no one-size-fits-all when it comes to choosing the perfect online meeting software. It all depends on your business needs and what you're trying to accomplish.
Mais il existe des fonctionnalités essentielles dont vous ne pouvez vous passer. Et nous les avons listées pour vous.
Fonctionnalité n°1. Partage d'écran
A worth-considering online meeting software provides a screen-sharing feature. For interactive meetings and webinars, this feature is vital.
La fonction de partage d'écran vous permet d'améliorer facilement la collaboration au sein de votre équipe. Vous pouvez partager des visuels, des cartes heuristiques, des graphiques, des diagrammes, des démonstrations étape par étape et d'autres informations collaboratives à partir de l'écran individuel d'un utilisateur.
Showing every single participant or member of the meeting how something actually works simultaneously in real-time is a lot more useful and time-saving than just talking about it. You can say that this feature helps them retain the information quickly while keeping them on the same page.
Fonctionnalité n°2. Chat en direct
A robust online meeting software always allows participants to chat with each other or with the host in a separate window while the meeting is in progress.
For instance, if you have a question and you don't want to interrupt the flow of the meeting, you can simply send a message and everyone can discuss it whenever they are ready. This feature keeps the line of communication open and the meeting moving effectively. This is especially helpful when you have a large audience.
Les fonctions de chat peuvent également s'avérer extrêmement pratiques lorsque vous devez partager des liens vers des ressources que vous souhaitez faire découvrir aux autres participants. Il suffit de copier le lien dans la fenêtre de chat et de le partager avec tout le monde en même temps.
Fonctionnalité #3. Compatibilité multi-appareils
The need for online meetings is now so prevalent across various business units and levels of an organization that your chosen platform should enable employees to access it anywhere, using any device.
Studies show that 90% of people use multiple screens sequentially. That's why a good online meeting software should provide its users with multi-device compatibility, so they can access it across their desktops, laptops, tablets, or smartphones.
In a meeting involving people across different locations and time zones, this multi-device compatibility feature is one of the most useful features for team collaboration.
Fonctionnalité n°4. Enregistrement illimité
There are a lot of apps that allow you to record your device screens, so you can save or share your online meetings. But, when an online meeting software provides you with in-app recording features, you know that one is worth using.
The in-app recording feature allows users to record screen activities, system sound, and microphone sound during the entire meeting-- with only a few clicks without having to switch tabs.
Si vous ne vous souvenez pas de tous les détails de la conversation ou de la discussion, même des demandes compliquées d'un client trop exigeant, vous pouvez tout revoir ultérieurement grâce à cette fonction.
Fonctionnalité n°5. Prise en charge de la vidéo et de l'audio HD
"Sorry, your screen is blurry" "Can you repeat that? You’re breaking up" Those could be some common sentences you would hear if you used an online meeting software that doesn't even support HD video and audio support.
For the best online meeting experience, you need to choose software that delivers HD voice and video. High-quality visuals and crystal-clear audio can make the meeting more effective and participants feel satisfied as well.
Au minimum, la vidéo doit afficher environ 480p et approcher 720p sur les flux de haute qualité. La qualité audio doit être d'au moins 16 kHz et ne doit pas créer de son granuleux, d'écho ou de retour.
Fonctionnalité n°6. Calendrier et rappel
The calendar and reminder feature on an online meeting software is helpful for scheduling meetings and sending meeting invitations. This feature also makes “finding time” a breeze.
Vous pouvez facilement trouver un moment où vous pouvez appeler ou rencontrer vos collègues ou vos clients et faire en sorte que vous et eux ne manquiez jamais le rendez-vous.
More often than not, the calendar and reminder feature disallow overlapping events, so you won't have two online meetings at the same time.
Fonctionnalité n°7. Partage de fichiers en temps réel
The notes, document, and file-sharing feature on an online meeting software is important for collaboration so you can work together in real-time.
Cette fonction permet également à tous les participants de visualiser le document et de partager leurs réactions ou leurs commentaires. Ainsi, vous pouvez éditer ou apporter des modifications au document immédiatement.
Ainsi, tout le monde reste au courant des modifications apportées aux documents, qu'il s'agisse d'une présentation ou d'une proposition. Dans ce cas, on peut dire que la fonction de partage de fichiers minimise l'utilisation d'outils moins efficaces, tels que les courriels, les services de stockage en nuage, etc.
Fonctionnalité n°8. Analyses ou rapports vidéo
Video analytics is another important feature that online meeting software should have to help administrators and managers track the activities of users, such as video conference call length, duration of the live stream, etc.
They will get detailed insights about what went right or wrong during previous meetings so that they can improve it for future meetings.
The analytics and reports feature also allows you to understand which parts and when your meetings are the most engaging as well as how many people are attending the meeting.
Dossier n°9. Outils de tableau blanc
The beauty of in-person meetings is that you can discuss a project with your teammates or clients in front of a whiteboard and collaborate on it. A powerful online meeting software can help you do it remotely too by providing a whiteboard feature.
Whether it’s for the discussion of the next social media campaign, video ads projects, or this month’s content creation process, whiteboard tools on an online meeting software are helpful for exchanging ideas with your colleagues, brainstorming sessions, and presentations.
Il serait également intéressant de pouvoir enregistrer ces contenus partagés sous forme de fichiers PDF, JPG ou même MP4, afin de pouvoir les conserver et les partager à tout moment.
Fonctionnalité n°10. Connexions sécurisées et cryptées
Any remote meeting software that you use should offer secure connections between participants to prevent any unauthorized access or eavesdropping of your important meetings and calls.
They also need to have the ability to set up an encrypted connection with SSL encryption in order for all data transfer. This way, you make all the online meeting activities more secure and it makes it more difficult for them to be hacked or interrupted.
Choose Your Online Meeting Software Wisely
Using an online meeting software that provides all the essential features above can make all the difference when it comes to business productivity. It makes your meetings more efficient and boosts participants' retention and satisfaction.
MeetFox is an example of powerful software that spoils you with essential features you need in an online meeting solution. From being able to share files and documents, scheduling, having a secured meeting room with the option to customize it, allowing participants to join webinars from PC or mobile device— MeetFox provides everything you need. It is also very easy to use, so even non-IT participants can use it hassle-free.
À propos de l'auteur
Andre Oentoro est le fondateur de Breadnbeyond, une société de vidéos explicatives primée. Il aide les entreprises à augmenter leurs taux de conversion, à conclure davantage de ventes et à obtenir un retour sur investissement positif grâce aux vidéos explicatives (dans cet ordre). N'hésitez pas à vous connecter avec lui sur Twitter : @breadnbeyond et LinkedIn : Andre Oentoro
