Termine es un elemento crucial de cualquier empresa o negocio que se tome en serio a sí mismo. Hace que las personas interactúen directamente y generen ideas más rápidamente. Además, muchas ideas complicadas se expresan mejor verbalmente, y las señales físicas y el lenguaje corporal hacen que todo el proceso sea más natural y comprensible. La cuestión es que Termine es una buena idea y un hecho necesario en la vida empresarial, pero también requiere cierta planificación que puede resultar muy molesta muy rápidamente. Detrás de cada Termin hay alguien que lo planifica. Esta persona, por muy trabajadora que sea, a menudo puede encontrar la tarea molesta y complicada. Muchos proclaman con orgullo que odian Termine y siempre encuentran la manera de delegarla en otra persona. He descrito 7 cosas que casi todo el mundo odia de la planificación de su Termine. ¡Vamos a entrar de lleno en ello!
1. Las idas y venidas necesarias para planificar un Termin
"¿Estás disponible a esta hora?" "¿Cuándo es el mejor momento?" "¿Estás libre el lunes?". Cualquiera que se haya ocupado de la planificación de Termin está familiarizado con estas horribles preguntas. Como planificador de Termin , a menudo te encontrarás sentado y haciendo llamada tras llamada, enviando correo electrónico tras correo electrónico sólo para encontrar una hora que funcione para todos. Aunque para las pequeñas empresas esto no sea un problema, en el momento en que creces más allá de 10 personas (y seamos sinceros, la mayoría de las empresas son mucho más grandes que eso) encontrar la hora adecuada para todos se convierte en una hazaña imposible. En algún momento, en medio de una intensa programación y planificación, puede empezar a preguntarse si merece la pena. Pero no te preocupes, la cosa mejora (o empeora).
2. La molestia de coordinar a todos los participantes de Termine
This might sound similar to the previous point, but it’s not exactly the same. Every meeting has a purpose, and everyone meeting attendee has a role to fill. You, as the almighty meeting planner, need to make sure that everyone shows up with the right documents, facts, and information to make this meeting worthwhile. You’ll often find that people take meetings as a time to relax and kick-back from daily work. This means your friendly coworkers show up unprepared and empty handed. Bigger companies are more complicated, and divisions might not be 100% coordinated at any given moment. You’re (difficult) job is to make sure that everyone is on the same page. This ties in nicely with my next point.
3. Sentarse realmente y planificar la estructura de Termin
You probably saw this coming. Talking is nice, but actually sitting down with yourself and planning the meeting is definitely easier said than done. In many ways, you need to plan the time you’ll plan your meeting. This means taking time out of your busy day and really thinking about how to make this meeting work. You can use one of the thousands of software, calendars, and to do lists or even a good old pen and paper. Either way, you have to make sure that the planning really takes place. Many people make the mistake of thinking that meetings don’t require planning and that you’ll just wing it. Lots of people also confuse lack of planning with being ‘dynamic’. While the word ‘dynamic’ is definitely a cool one it’s a poor strategy for planning a quality meeting. Next point talks about what happens when you’re too dynamic.
4. Asegurarse de que el Termin no es demasiado largo
This is one of the most difficult ones. You know how it is, you start talking, someone says a joke, another says a story, before you know what’s happening people are talking about their summer plans and Jeff’s trip to Thailand (you only heard his story 20 times). Hopefully, you really get along with your coworkers, which is fantastic. The issue is that this can lead to a huge waste of time and the meeting going over time. When you plan a meeting, you budget specific time in the day. Just like any other budget, you have to make sure that you’re adhering it. People might take it the wrong way at first thinking that you’re trying to end the party but stay strong and persistent. It’ll make your life easier.
5. Asegurarse de que la página web Termine comienza y termina según lo previsto
Como he mencionado antes, cada Termin debe tener un propósito claro. Esto significa que debe empezar de una manera y terminar de otra. Termine corre el riesgo de terminar sin que se aborden todas las cuestiones y sin tener una conclusión clara. Un Termin debe empezar aclarando su propósito y debe terminar con tareas y objetivos factibles. Un Termin que se desvanece o termina con las historias de Jeff desde Tailandia, es en muchos sentidos un Termin fallido. Por lo tanto, tendrás que terminar el Termin con una nota fuerte para que todos entiendan por qué se sentaron en el Termin en primer lugar y lo que viene después.
6. Not having everyone agree to the planning of your meeting
This is a tough one. You’re not going to be planning every meeting on your own. Multiple people can be involved and often from different departments. If not everyone agrees, and with each person trying to pull more focus to his department’s needs, thing can get heated and fast. This can lead to quite a few issues and happens more often than it should. Meetings often involve setting budgets and allocating resources, which can naturally lead to a competitive atmosphere when there are multiple departments involved. Arguments surrounding the meeting can drastically increase the time dedicated to planning the meeting, which leads me to my next point.
7. Pasar más tiempo planificando que realmente Termin
This is probably the most hated of all. When coordinating a large number of employees making sure that everyone comes prepared, and that the time works for everyone, you can find yourself planning the meeting longer than having the meeting itself. While this may be necessary in some cases, most meetings shouldn’t be so complicated. This can lead to a huge amount of stress as it takes your attention away from your day-to-day work. Unless your title is Senior Meeting Planning Executive, you shouldn’t be burning precious hours on planning meetings.
